TREATMENT AND DATA PROTECTION

By understanding that the use of your personal data requires your confidence, we follow the current regulations and the appropriate procedures in the treatment and data protection.

We will only use your personal data for the purposes we identify below, following the General Regulation on Data Protection (GDPR) and ensuring the confidentiality and integrity of your personal data.

The Privacy Policy described below, establishes how the consortium of the Climate Heritage Game Project (Project number 2020-1-FR01-KA204-080543) treats the personal data of its partners, staff participating in the training courses provided in the framework of the project, external participants in the desk research phase, co-design sessions and testing and validation phase of the project, external participants in the public dissemination events of the project, visitors to our website (https://climateheritage.eu) and social media (https://www.facebook.com/Climate-Heritage)

Who is responsible for the processing of your personal data?

The consortium of the Climate Heritage Game Project is responsible for the processing of the personal data of its partners, website visitors who submit a request for contact or external participants at project related activities (surveys, interviews, focus groups, co-design sessions, testing and validation phase, dissemination events and conferences, etc.), following the terms of the data protection legislation in force in the European Union (the General Data Protection Regulation - GDPR). The consortium of the Climate Heritage Game Project does not share the personal data provided with any other entity.

How is your personal data collected?

We do not collect information from visitors of our site. Personal data will be collected and processed only if you complete: the contact request form available on the project website, any other forms and formats of data collection available on the project website, the request to receive the Climate Heritage Game newsletter, the registration form for any of the public events promoted by any of the partners of the consortium, the participants signature list when attending any training event promoted in the framework of the project, the participants signature list when attending any public dissemination event promoted in the framework of the project.

For what purpose and what grounds can your personal data be used?

Your personal data will be collected and used for the specific purposes for which the data are provided namely: for stakeholders’ consultations on the appraisal of the Climate Heritage Game Project results, on the production of reports to be submitted to the European Commission and/or any of the national funding body of the Erasmus+ programme (Education, Audiovisual and Culture Executive Agency) and to send updates on the progress and results of the project in strict terms that you select in the consent box included in each of the online forms in this website.

Under the data protection legislation in force in the European Union (the General Regulation on Data Protection – GRDP) the use of personal data must be justified under at least one legal basis for the processing of personal data. The legal basis applicable to the collection and use of your personal data for purposes described above relating to the Climate Heritage Project is your consent.

What is the legal basis for processing personal data?

• Explicit consent: When you have given consent to the processing of your personal data (for this purpose you will be presented with a consent form for the use of your data. This consent may subsequently be withdrawn).
• Legal requirement: When the treatment is necessary to fulfil the legal obligations to which bEUjo+ Project is subject to.
• Legitimate interest: When treatment is necessary to achieve a legitimate interest and our reasons for its use prevail over your data protection rights.
• Court proceedings: When treatment is necessary for us to testify, exercise or defend a right in legal proceedings against you, us or a third party.

What personal data can be collected?

The personal data collected may include your name, email address, type of organization of affiliation, country of residence, professional occupation, age, sex, and/or other.

How do we maintain the security of your personal data?

We use a variety of security measures, including authentication tools, encryption, and digital certificates to help protect and maintain the security, integrity, and availability of your personal information. Although data transmission over the internet or website cannot guarantee complete security against intrusions, we and our service providers make every effort to implement and maintain physical, electronic, and procedural safeguards to protect your personal data in accordance with the applicable data protection requirements. Among others, we have implemented the following:

• Protection of information technology systems through firewalls to prevent unauthorized access to your personal data;
• Continuous monitoring of access to information technology systems to prevent, detect and prevent the misuse of your personal data.

How long do we keep your personal data?

We store your data only for the period in which the purpose for which it was collected is valid. Once the maximum period of conservation has been reached, your personal data will be irrevocably anonymised (anonymised data may be stored) or destroyed safely.

For the purposes described in this Privacy Policy, your personal data will be retained from the collection of your consent, or the last contact made (whichever occurs last) and if, within this period, have not withdrawn their consent.

Your personal data is stored on the protected servers of our suppliers/service providers, being accessed, and used exclusively under our policies and standards (or equivalent policies and standards of our suppliers or service providers).

How to change or remove your consent?

At any time, you may change or withdraw your consent, with effect for the future. Upon complete removal of your consent statements you will no longer be contacted or receive communications for the purposes described in this Privacy Policy.

What are your rights to data protection and to submit a complaint to the supervisory authority?

If you have any questions regarding our use of your personal data, please contact the project coordinator via the provided links available on the site.

Subject to certain conditions, you may have the right to request us to:

• Provide you with additional information on how we use your personal information.
• Be provided with a copy of the personal data in our hands.
• You are provided with the personal data you have provided to another controller at your request.
• Any inaccuracy in the personal data we retain.
• Delete personal data whose use is no longer legitimate.
• Limit the way we use your personal data until the complaint is investigated.

The exercise of these rights is subject to certain exceptions intended to safeguard the public interest (prevention or detection of crimes) or our interest (maintaining professional secrecy).

If you exercise any of these rights, we will analyse the case and we respond within one (1) month.

If you are unsatisfied with our use of your personal data or with our response after exercising any of these rights, in accordance with the legislation in force, you are entitled to submit a complaint to the supervisory authority (Commission nationale de l’informatique et des libertés).

Available links in the website and learning platform

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, the partners of the consortium of the Climate Heritage Game Project cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

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